The Conference fee includes entry to all events as outlined on the conference registration web page unless otherwise specified. The fee does not include accommodation, non-program related meals, travel or any other expenses that may be incurred by participants.
Registration fees are due and payable at the time of registration.
If you are paying by cheque, you are not considered registered until full payment is received. Prices quoted exclude applicable taxes which are added at the current rate.
– Advance registration rates must be paid in full by 5:00pm EST June 29, 2018, or the Standard Registration rate will apply.
– Standard registration rates must be paid in full by 5:00pm EST October 22, 2018, or the Onsite Registration rate will apply.
– Onsite registrations are not eligible for cheque payment and must be paid by credit card.
Fees are determined by the level of membership with CanWEA Association in effect at the time of registration and will not be retroactively adjusted for any future change in membership status.
CANCELLATION AND REFUND POLICY
All requests for refunds must be submitted to Sharon Chester, Conference & Event Coordinator, at the Canadian Wind Energy Partnership by e-mail email@example.com. Registration fees are not transferable to any other CanWEA event. Requests received by September 17, 2018 will be refunded less a 25% administrative fee per person. No refunds will be made for cancellations received after September 17, 2018 or for no-shows.
Substitutions will be processed on a complimentary basis. Substitution must be done in writing by email and sent by September 17, 2018. Simply email the full contact information for the new attendee along with the name of the attendee they are replacing to firstname.lastname@example.org. Substitutions will not be accepted on-site.
CANCELLATIONS AND/OR CHANGES BY EVENT ORGANIZER
In the unlikely event that Canadian Wind Energy Conference Partnership is forced to change the location of the CanWEA Annual Conference & Exhibition, every effort will be made to give participants as much advance notice as possible. If the participant is unable to attend the Conference at the revised location, Canadian Wind Energy Conference Partnership will refund 100% of any prepaid conference fee upon written request. However, Canadian Wind Energy Conference Partnership will not be liable for any other costs incurred including (for example) travel charges or any consequential damages.
ALTERATIONS TO THE CONFERENCE PROGRAM
Canadian Wind Energy Conference Partnership reserves the right to make alterations to the content, speakers, timing, venue or date of the CanWEA Annual Conference & Exhibition compared to the advertised program.
Information provided to Canadian Wind Energy Conference Partnership (via CONEXSYS) through the event registration form may be used to contact you with further details on this event when necessary. The information is published in the event “delegate list” that is circulated to all event attendees and is added to the Canadian Wind Energy Conference Partnership database in order to send you notices, from time to time, describing other events. You may choose to opt out of being listed on the “delegate list” and/or into the Canadian Wind Energy Conference Partnership database during the online registration process.
RIGHT TO REFUSE ADMISSION
Canadian Wind Energy Conference Partnership reserves the right to refuse admission to any participant, by refunding the fee, or, a proportionate amount if admission is refused partway through the CanWEA Annual Conference & Exhibition.
These terms and conditions set out in the rules and regulations above represent a complete statement of the agreement between the parties and supersede all prior discussions, correspondence and representations. Our brochures and advertisements are for information purposes only and are not intended to form any agreement between Canadian Wind Energy Conference Partnership and the recipient. These terms and conditions are subject to change without notice and changes will apply to any enrollment and or CanWEA Annual Conference & Exhibition order received after the date of the change. These terms and conditions may not be varied except in a written agreement signed by an officer of Canadian Wind Energy Conference Partnership. Canadian Wind Energy Conference Partnership (or CONEXSYS) acceptance of a purchase order containing different terms and conditions does not modify or supersede these terms and conditions. This agreement shall be governed by and interpreted in accordance with the laws of the Province of Ontario, Canada.
PHOTO AND VIDEO RELEASE
Canadian Wind Energy Conference Partnership may take photographs and record video at the CanWEA Annual Conference & Exhibition and may use them in Canadian Wind Energy Conference Partnership news or promotional materials whether in print, electronic format or other media, including the Canadian Wind Energy Conference Partnership website. By participating in the CanWEA Annual Conference & Exhibition, you grant Canadian Wind Energy Conference Partnership the right to use your name and photograph for such purposes.
Business casual is the attire for all conference events.
DIETARY RESTRICTIONS / DISABILITIES / SPECIAL REQUESTS
If you need special accommodations or have specific dietary needs or allergies please indicate those items when you register on-line. All catered functions will provide vegetarian options.
Please visit the Media Page for media accreditation.
NO SUITCASING POLICY
Any CanWEA Annual Conference & Exhibition registrant who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the No Suitcasing Policy, will be asked to leave immediately and subject to the following penalties: • Closure of Your Booth • No Refund of Your Conference Pass(es) • Exclusion from Future Canadian Wind Energy Conference Partnership events.
No one under the age of 16 will be allowed on the show floor (or meeting space), during set-up, tear-down or the show.
INTERNATIONAL ATTENDEES / VISA INFORMATION
If you are an international visitor or exhibitor at CanWEA 2018, please be reminded that the Canadian government has tight visa requirements. Be sure to allow enough time for your visa application process, as it could take several months to obtain your travel visa.
Visa invitation letters will be granted only to persons with following criteria:
- Paid Exhibitors
- Participants of official delegations organized by show management
Letters of invitation will NOT be issued to individuals who wish to attend the event. Only those who have already secured their own travel visa should register for the event.
Canadian Wind Energy Conference Partnership (CWECP) – A Partnership Between CanWEA and Hannover Fairs Canada
Anti-Discrimination and Harassment Policy All attendees will be required to review and acknowledge this new policy in order to register for CanWEA 2018.