2019 Key Exhibitor Deadlines
IMPORTANT— Everyone in the Exhibit Hall during Move-In and Move-Out is required to wear cap-toe shoes at all times (and a hard hat if building overhead). During the move-in/move-out, the BMO Centre is considered a construction site. No sandals or high heels please.
Onsite Exhibitor Schedule
|October 6||8:00am-6:00pm||By Appointment Only or 20’ x 20’ booths or larger. GES will contact you by email within three (3) weeks of the event to provide you with your move-in date and time.|
|October 7||8:00am-6:00pm||General move-in for all other exhibitors|
|October 8||8:00am-2:00pm||General move-in for all other exhibitors|
|October 9||9:00am-6:00pm||Exhibit Hall Open (Happy Hour from 4:00pm-6:00pm)|
|October 10||9:00am-3:00pm||Exhibit Hall Open|
|October 10||3:00pm-11:00pm||Tear-down and move-out|
Times are subject to change.
Important Exhibitor Deadlines
|September 6||Exhibitor Appointed Contractor (EAC) Notification Form. Download the exhibitor appointed contractor notification form here.|
|September 6||Housing Deadline – last day for group rate|
|Please Note that there are companies soliciting our exhibitors by offering to book their hotel rooms. We don’t have any arrangements with these organizations (they don’t even state where they are calling from) and strongly advise you to book your hotel rooms through the options listed on the CanWEA Hotel Website.|
|September 9||GES begins accepting shipments (Advanced Show Receiving)- More Information|
|September 10||Your exhibitor listing/company profile information must be completed and approved by you to be included in the printed expo guide. Go to https://canwea2019.exh.mapyourshow.com to update your listing.|
|September 10||Receipt of ad material for the conference program or printed expo guide (if purchased or included in sponsorship) – please email firstname.lastname@example.org.|
|September 13||Order from GES: Material Handling, Advance Receiving, Installation & Dismantle Labour, In-Booth Forklift Services, Transportation Services or Customs Brokerage Services|
|September 20||Certificate of Insurance ($3 Million in General Liability) – ensure that the Canadian Wind Energy Conference Partnership is listed as “additional insured” with the following address: 1500-480 University Ave, Toronto ON M5G 1V2 – send to email@example.com|
|September 20||Booth design and Hanging Signage Approval – please email firstname.lastname@example.org|
|September 23||Last day for Calgary Stampede BMO Centre discount rates (Electrical, A/V Equipment, Sign & Banner Hanging, Internet & Telephone, Plumbing, Parking Permits, Digital Signage): - More Information|
|September 27||Conexsys early-bird deadline for lead retrieval orders – More Information|
|September 27||Final day shipments can be received at GES’s warehouse|
|October 4||Last day to register ALL complimentary passes (all unredeemed passes become null and void after this date).|
|October 6||Move-in for 20’ x 20’ booths (or by appointment) only – 8:00 am-6:00 pm|
|October 7||Move-in begins at 8:00 am and booth installation must be completed by 2:00 pm on October 8.|
|October 10||Dismantling and move-out must be completed by 11:00 pm. Note that move- out begins at 3:00 pm. Any material left on the expo floor after 11:00 pm will be forced freight at your expense.|
Make sure everybody you want to meet knows you will be at CanWEA!
Use our logos to promote your booth and attract visitors at CanWEA 2019. Go
to https://windenergyevent.ca/exhibit/promote-your-booth/ to download.