Sessions are 60 minutes in length and will have 2-3 speakers. Each speaker will have 15-20 minutes for their presentation (amount of time will vary depending on the number of speakers in each session). A 10-15 minute question and answer period will conclude the session following all of the presentations. Only one speaker per abstract will be allowed to participate in the presentation and will be acknowledged in the Conference Program. Co-authors can be listed in the speaker’s PowerPoint presentation.
Due to the large number of abstracts that CanWEA receives for presentation at the conference and the limited number of speaking slots that are available, the poster session provides an alternative medium for presenting your work to a large number of attendees at the annual conference. Poster presentations will be displayed in the exhibition hall throughout the duration of the exhibition. The poster session provides an excellent forum for authors and conference attendees to discuss interesting, innovative work or to discuss ongoing research. Authors will be limited to a maximum of 2 posters in this year’s poster session.
Confirmation of Participation
All accepted abstract authors will be required to complete and return the "Speaker Agreement Form" to confirm their participation as a session speaker or poster presenter. Forms will be sent via the acceptance email and must be returned no later than Friday July 5, 2019. If participation has not been confirmed by this date the speaking slot will be offered to an alternate speaker.
Conference speakers are eligible for a 50% discount from the standard conference rates. Once speakers have provided confirmation of participation in the conference a special promotional code will be issued which is required in order to complete your conference registration. Speakers will not be reimbursed for travel or accommodations.
Conference Audio-Visual Equipment
All session rooms will be equipped with one screen, an LCD projector, a remote control for advancing slides, a podium with microphone, head table with table microphones and confidence monitor.
Most presenters choose to prepare PowerPoint presentations, although other media may also be used. As a general guideline, presentations should not have more than 15 slides. Please ensure that presentations are no longer than 15-20 minutes in length depending on the number of speakers in the session. Note that in the interest of time, presenters will be cut off by the session moderator if a presentation exceeds this time limit.
Session Conference Calls
All session speakers will be required to attend a conference call with their Session Chair and fellow speakers. These calls will be scheduled to occur in September/October, and will allow speakers to develop and modify their presentations with input from fellow speakers and the session moderator in order to ensure a well-rounded session.
We ask that all presenters bring their presentation on a memory stick to the conference.
Poster Presenter Information
Indicate Intent to Present a Poster
Presenters must confirm participation in the poster session by completing and returning the Poster Presenter Agreement form by Friday July 5, 2019 in adherence with the guidelines specified below. Authors are allowed to submit a maximum of 2 posters for the poster session.
Poster Approval Process
All posters must be submitted in their completed form to CanWEA by Friday September 13, 2019 for approval. Posters must be submitted in electronic format (Adobe PDF only) to firstname.lastname@example.org. If your poster is not submitted for approval or you do not receive approval from the poster session committee you will not be permitted to display your poster at the conference.
Unfortunately CanWEA is unable to provide a registration discount for poster presenters. To register for the conference, please visit the registration section of the conference website.
Poster presenters are responsible for printing and installing accepted posters in the poster session area. All poster spaces will be allocated by CanWEA and communicated with poster presenters in advance of the conference along with more detailed set up information.
A poster session will be held on Wednesday October 9, 2019 from 3:00pm to 4:00pm. This session will be open to all conference delegates and poster presenters are required to be available to answer any questions regarding their work.
Size: Each poster presentation will occupy one poster unit or poster wall – the maximum usable space per poster is 75 cm (30”) wide x 100 cm (40”) tall.
Language: Posters may be in either French or English (or both).
Identification: Identify your poster near the top of the panel with the title of your presentation and the authors’ names and affiliations.
Content: Poster Presenters are asked to strictly adhere to the above content guidelines. Contents of the poster must be on a single printed sheet. Limit your exhibit to essential data and include information to stimulate discussion. Most viewers will scan the display for its prominent features, and when something catches their attention, linger for closer study and possible discussion of details with the author. The written text should be sufficiently large to allow easy reading from a distance of approximately five feet.
Important: Poster Content Guidelines
Although the detailed layout is left to the discretion of the author(s), posters should not deviate from the accepted abstract. Poster content must be designed to provide broadly-applicable information on relevant business, policy and technical issues. They cannot be intended primarily to sell products or services. A poster will be deemed unacceptable if it:
- focuses on information that is specific to a company product or services
- focuses on the benefits of a proprietary product, service or methodology
- does not provide information that is detailed enough to provide learning for delegates
Author(s) wishing to promote their products and services are asked to take advantage of the numerous sponsorship opportunities provided to participating entities. All posters will be submitted to CanWEA prior to the conference and will be judged by a panel. Only those posters deemed acceptable will be invited to display their posters at the conference. CanWEA reserves the right to reject any submitted poster. This will be done at the sole discretion of CanWEA and will not be subject to appeal by the author(s) of the poster.